How To Link an Online Course to the Course Register and Assign Attendees

Before Staff and Service Providers can complete Online Courses and Inductions, the Online Courses must first be linked to a Course Register record and have Attendees assigned to the Course Register.

To link an Online Course to the Course Register:

1. Open kwiklook and login.
2. Click the ‘WHS Compliance’ module on the main menu.
3. Click the ‘Course Register’ menu item.
4. Click the ‘New’ button.
5. On the ‘New Course Detail’ window, fill out the below details:
   1. Course Format – Choose ‘kwiklook Online Course’.
   2. Click the ‘Select Online Course’ button.
   3. Choose the ‘Online Course’ that is to be linked to this Course Register and click ‘Select’.
   4. Course Name – This is entered automatically when choosing the ‘Online Course’ in step 5.3 above.
   5. Course Description – This is entered automatically when choosing the ‘Online Course’ in step 5.3 above.
   6. Standard – A ‘Standard’, such as a building code or your country, can be selected and linked to this Course Register.
   7. Provider Name – Leave this blank.
   8. This Course is linked to Credential – Select an existing Credential that this Course Register can be linked to. When an end user completes the Online Course, the linked Credential will also be updated automatically. TIP: Use this feature for Online Inductions.
   9. Course Duration – Leave blank.
   10. Document Name – A document or PDF that can be linked to this Course Register.
6. Click ‘Apply’. The ‘Course Detail’ window will re-open so that Attendees can be assigned to this Course Register.

To link Attendees to a Course Register:

1. In the ‘Course Detail’ window, click the ‘Sessions’ tab.
2. Click the ‘Edit’ button.
3. In the ‘Session Detail’ window, click the ‘Attendees’ tab.
4. To include a single Attendee:
   1. Click the ‘New’ button.
   2. Select the Staff or Service Provider that is to attend the Online Course and click the ‘Select’ button.
   3. Click ‘Save’.
5. To remove a single Attendee:
   1. Click the Attendee in the list that is to be removed once.
   2. Click the ‘Delete’ button.
6. To include multiple Attendees at once:
   1. Click the ‘Bulk Include Attendees’ button.
   2. Use the filter in the ‘Bulk Include Attendees’ window to include all the Attendees into the Online Course.
   3. Click the ‘Ok’ button.
7. To remove multiple Attendees at once:
   1. Click the multiple Attendees in the list and click the ‘Bulk Remove Attendees’ button. Holding the ‘Ctrl’ or ‘Ctrl+Shift’ buttons on the keyboard allows for selecting mulitple records in the list.
8. Click ‘Save’.